If your roles stall because there is nobody to write to, with no new profiles and no email or phone number to reach them, HeyTalent is the best Recruiterflow alternative: it pulls profiles from LinkedIn, finds their contact details and runs the LinkedIn sequence on every plan, charges per organisation and adds an ATS at no cost. Recruiterflow is an ATS and CRM for agencies that is paid per user and keeps its email and phone finder for the AIRA plan, which has custom pricing. Recruiterflow pays off when the agency already holds candidates and clients in its database and what slips is coordinating them. Before comparing features, work out whether the days are lost before the pipeline or inside it.
What is Recruiterflow and what is HeyTalent
Recruiterflow is software that combines an ATS and a CRM, built for search firms and recruitment agencies: it brings together jobs, candidates, contacts and client companies, with recruiting and sales automations, multichannel sequences and reporting. By definition, an ATS is where hiring gets recorded, showing which stage each candidate has reached; this explainer on what an ATS does covers it in depth.
HeyTalent is AI sourcing software for agencies and headhunters: it starts from the role brief to search LinkedIn, ranks the results against the team's own AI variables, gets each profile's email and phone number and automates outreach on LinkedIn.
HeyTalent vs Recruiterflow in 2026: comparison by criterion
In 2026, HeyTalent and Recruiterflow differ in the stage of the process they cover and the unit they charge by: HeyTalent handles search and first contact for a flat fee per organisation; Recruiterflow manages candidates and clients with a licence per user. Recruiterflow's figures come from its pricing page, read on November 9, 2026.
| Criterion | HeyTalent | Recruiterflow |
|---|---|---|
| Stage covered | Finding passive candidates and first contact | Managing candidates, clients and jobs (ATS and CRM) |
| Where candidates come from | LinkedIn at the moment of search, inside or outside your network | Own database plus LinkedIn imports with a Chrome extension |
| Emails and phone numbers | Included in all three plans | Email and phone finder only on the AIRA plan |
| First contact | Automated invitations, follow-ups and InMails on LinkedIn | Multichannel sequences; syncs email, calls and text, with LinkedIn only on AIRA |
| AI | Custom variables to filter and rank profiles | AIRA agents (summaries, matching, job-change alerts) on the AIRA plan |
| ATS | Its own, free, with one pipeline per job | Its core function |
| How it is billed | Fee per organisation with unlimited users | Licence per user per month |
| Published entry price | Recruiter, €93/month billed annually | Platform, €119 per user per month billed annually |
How HeyTalent finds and contacts candidates before they reach the ATS
HeyTalent works the stage where the agency has no list yet: it starts from a brief and returns profiles you can actually write to. A job description or two lines are enough for HeyTalent to build a search with LinkedIn's advanced filters, without a LinkedIn licence and including professionals the recruiter is not connected to.
Because HeyTalent reads profiles in real time, the experience each candidate shows is up to date when you run the search. The team creates its own AI variables, such as English level or experience in a type of company, and HeyTalent ranks the list against them. An inferred variable prioritises the review; it does not replace what the candidate states.
For contact, HeyTalent looks up emails and phone numbers on all three plans. On its phone enrichment page, HeyTalent states that it returns a phone number for 65% of enriched LinkedIn profiles, that 92% of the phone numbers it returns are valid and reachable, and that it refunds the credit when a number misses. HeyTalent reports these rates itself and does not publish how it measures them.
Next, HeyTalent schedules the LinkedIn sequence: invitations, follow-up messages and InMails. The whole team's conversations land in a shared inbox that can be sorted by job or by recruiter, and from there you can reply using a colleague's LinkedIn account. HeyTalent campaigns are LinkedIn only: it finds the candidate's email but does not send emails.
When the candidate replies, they move in one click from the conversation to the HeyTalent ATS, which costs nothing. It includes a branded careers page, job ads that can be public (and sent to Google Jobs) or private and shared only by link, and one pipeline per job with your own stages. The client can follow that pipeline seeing only the stages you open to them, CVs included. With HeyTalent you pay for sourcing (finding profiles, getting their contact details and writing to them), not for the ATS.
HeyTalent's limit against Recruiterflow is clear: it has no commercial CRM for clients and leads. An agency that lives on managing client accounts, sales opportunities and placements needs a system like Recruiterflow at the centre.
How much Recruiterflow costs in 2026 and how it is billed
Recruiterflow charges per user per month and only prices one of its two plans. As of November 9, 2026, Recruiterflow's pricing page puts the Platform plan at €119 per user per month billed annually and €149 billed monthly; the AIRA plan has custom pricing.
| Recruiterflow plan | Published price | What it includes |
|---|---|---|
| Platform, annual | €119 / $119 / £89 per user per month | ATS and CRM, multichannel sequences, recruiting and sales automation, Chrome extension sourcing, reports and API |
| Platform, monthly | €149 / $149 / £115 per user per month | Same as annual |
| AIRA | Custom pricing | Platform plus AI agents, email and phone finder, LinkedIn sync and BI dashboards |
According to the same page, Recruiterflow sells no separate add-ons. Importing data via CSV or Excel is free; assisted migration is charged by data volume and typically takes 6 to 8 weeks. The bill grows with every user you add.
How much HeyTalent costs
HeyTalent's cheapest plan, Recruiter, is €93/month billed annually (€109/month quarterly) and covers up to 2,000 candidates a month; Agency and Ultra go up to €182 and €509/month billed annually. All three are billed per organisation, with no user limit, and include emails and phone numbers, CSV export and the ATS. To compare tools, the useful figure is cost per qualified candidate who reaches an interview; the sourcing tool pricing comparison applies it.
What Recruiterflow keeps for the AIRA plan and how HeyTalent covers it
Recruiterflow's Platform plan does not include the verified email and phone finder or LinkedIn sync: according to its plan table, checked on November 9, 2026, both belong to the AIRA plan. HeyTalent includes email and phone lookup from its entry plan and makes the first contact on LinkedIn.
Recruiterflow does let you capture profiles on Platform, because its Chrome extension bulk-imports LinkedIn profiles; what it leaves for AIRA is finding those people's verified email and phone number. Where Recruiterflow already wins on Platform is after the first contact: client CRM, sales automation, team reporting and API.
Where HeyTalent and Recruiterflow overlap and how to combine them
HeyTalent and Recruiterflow only meet at the candidate handover: HeyTalent finishes when someone replies and Recruiterflow starts once that candidate has a record. An agency already paying for Recruiterflow can add HeyTalent just for the top of the funnel, without changing ATS.
The button that sends a candidate from a HeyTalent conversation points to its own ATS, and no direct connection with Recruiterflow is documented. The bridge you can verify is CSV: HeyTalent exports without limit and Recruiterflow imports CSV or Excel at no cost. Decide in advance which record wins if a candidate exists in both tools and which field, such as the LinkedIn URL, detects duplicates.
How to filter profiles with AI and validate contact data
An AI filter sorts a list, but it does not turn anyone into a valid candidate. One in five hiring processes in Spain (20%) goes unfilled because no suitable profiles turn up, according to the 2025 EP+D report by the Spanish Association of HR Directors, as reported by Forbes España.
In HeyTalent, the recruiter checks whether each variable appears explicitly in the profile or is an inference, and reviews a sample by hand before launching the campaign. Rejections are decided by a person.
The same goes for contact data: how many you get says nothing on its own. Track how many are validated and how many lead to a reply; the guide to data enrichment for recruiting explains what to check. In Recruiterflow, that layer lives on the AIRA plan; on Platform, the agency finds emails and phone numbers with another tool.